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1. APPLICATIONS FOR TRADE STAND SITES
(Commercial or charity)
(a) All applications for trade stand sites must
be made by completing an application form which
must be signed by the Exhibitor and returned to
the Burton Amateur Regatta Association
(hereinafter referred to as ‘the Association’),
such a signature being an acceptance of the
Association’s Regulations.
(b) No site will be reserved until the
Association has received the completed
application form and full payment.
(c) The Association reserves the right to refuse
any application. Furthermore, the Association
also reserves the right to cancel any
application which may have been previously
accepted without any reason being given for such
cancellation.
(d) The allocation of sites and the positioning
of trade stands will be entirely at the
discretion of the Association although every
endeavour will be made to meet any request by an
Exhibitor regarding the position of their stand.
Site locations will be advised on arrival on
site.
(e) We do not offer exclusivity for any product
or service. Accordingly, we do not undertake to
limit the number of stands selling similar or
identical products or service. Furthermore, we
do not guarantee a minimum separation between
stands selling such products or services.
(f) The selling of goods by auction, shouting or
use of loudspeakers is forbidden, as is the
selling of articles likely to cause offence.
2. RISK ASSESMENT
In accordance with Health and Safety Legislation
all Exhibitors are required to undertake a risk
assessment of their stand. Accordingly, a risk
assessment section is included in the trade
stand application form. Failure to complete this
section of the form will result in the
application being rejected.
3. INSURANCE
All Exhibiters will be required to provide
Public Liability insurance providing a minimum
cover of £ 2,000,000 (Two Million Pounds) to
cover all activities and services associated
with their stand.
4.FACILITIES AVAILABLE
Open Ground Space only is let – Exhibitors are
to make their own arrangements for any
structures or equipment required on their stand
i.e. marquees, shell systems, tables chairs etc.
5. ALLOCATION OF SPACE
(a) The area applied for must include ALL GROUND
NECESSARY FOR THE ERECTION OF GUY ROPES AND
STAYS which under no circumstances will be
allowed to project beyond the Exhibitor's
allocated area.
(b) No Exhibitor shall sub-let any portion of
the space allotted to them.
(c) Any Exhibitor found to have moved their
stand without permission from the Regatta shall
be removed from the site.
(d) Exhibitors must be aware that the event
takes place on the Regatta Meadows that are
located within the River Trent Washlands and as
such the ground surface is subject to natural
deviations. Accordingly, the Association cannot
accept responsibility for levelling or otherwise
making good any ground space which may be uneven
either through natural or other conditions.
6. TIMES OF OPENING
Stands are to be set up between 09.00 and 10.30
each day, and may be taken down after 17.00 each
day.
7. TRAFFIC
No vehicle shall be driven at speeds in excess
of 10 miles per hour anywhere on the site.
Vehicles conveying goods to stands will be
admitted to the site until 10.30am on each
morning, thereafter the Site will be closed
until 17.30pm. All vehicles must be removed from
the site between the hours of 11.00 am and
5.00pm, and parked in the adjoining car park.
Vehicles that are not conveying goods to stands
are required to park in the adjoining car park.
8. CANCELLATION
If for any reason whatsoever a trade stand is
cancelled by an Exhibitor this will result in
forfeit of the total amount of fees paid.
Moreover, the Association reserves the right in
all such instances to re-let the space. The
Association reserves the sole right of decision
to postpone, cancel, abandon or curtail the
event. Where such decision arises from
directive, happenings or circumstances outside
the control of the Regatta, it shall not create
liability to claim for loss or damage, nor for
the refund of any fees or charges paid.
9. MUSICAL OR OTHER LIVE ENTERTAINMENT
Any Exhibitor wishing to use musical or live
entertainment, such as a Band, as part of their
stand are to seek the Regatta’s written
permission at the time of application. No
Exhibitor shall be permitted to use audio
equipment including pre-recorded music as a
sales aid or attraction without the written
permission of the Regatta. All licensing
requirements including, but not limited to, PRS
and PPL licenses are the responsibility of the
exhibitor and the Association shall accept no
liability in respect of licensing requirements.
10. PREPARATION AND DISMANTLING
(a) Any damage to the ground on which a trade
stand is sited must be reinstated within 7 days
of the event. Failure to undertake such
reinstatement will result in the Association
arranging for the necessary work to be carried
out with any costs being recharged to the
Exhibitor.
(b) Exhibitors are required to clear litter from
their stands and the portions of the avenues and
walkways immediately adjacent to their stands
each evening.
Exhibitors are required to remove any
litter or other waste from their stand and
deposit it in the rubbish skips provided at the
end of the event.
(c) Any abandoned objects or equipment or
excessive quantities of rubbish remaining on an
Exhibitors stand at the end of the event shall
be disposed of by the Association and any costs
incurred in doing so may be recharged to the
Exhibitor.
11. SECURITY
All exhibits or other articles and equipment
remain on the site at the sole risk of
exhibitor. The Association shall not be
responsible for any loss or damage to any
equipment whilst on the site either during the
trading hours of the event, or prior to
commencement of or after the end of the event.
The Association shall also not be responsible
for loss of or damage to any equipment that is
left on the site through the night between the
Saturday and Sunday events.
12. CATERING
Exhibitors may supply refreshments free of
charge to their customers. However, under no
circumstances will they or anyone else on their
stand be permitted to sell or receive money for
refreshments without prior permission being
given by the Association. Any proposal to sell
refreshments must be advised with the
application for the site booking. The
Association may require details of Food Hygiene
qualifications and specific insurances that are
in place covering such activities.
13. SALE OF ALCOHOL
The sale of alcohol is strictly prohibited.
14. GENERATORS
The Regatta allows generators to be used
providing they are moderately sized and do not
reach a noise level whereby they become a
nuisance to the Association, adjacent Exhibitors
or members of the public. The Association will
stop the use of any such equipment if, in their
opinion, it is causing a nuisance to others or
is in a dangerous condition. Moreover, such
equipment must be sited within the area of the
Exhibitor's stand and must comply with Health
and Safety Regulations.
15. DISCLAIMER OF LIABILITY
The Association, its Officers and Servants shall
not be responsible to any person whatsoever
whilst upon, entering on, or leaving the site
for any damage or loss, howsoever caused, to the
property of such persons; or for any injury
fatal or otherwise to any such person. The
Association, its Officers and Servants shall not
be responsible for any injury, damage or loss,
howsoever caused, to any Exhibitor or their
employee, or to any article or property brought
on to the site whilst upon entering on, or
leaving or being carried into, on or out of the
site. The Exhibitor shall be solely responsible
for any loss, injury or damage that may be done
to or occasioned by, or arising from any article
or property exhibited or brought on to the site
by him/her and he/she shall indemnify and hold
harmless the Regatta from all action, suits,
expenses and claims on account of or in respect
of any such damage, or injury which may be so
caused or occasioned.
16. ADVERTISEMENTS
No exhibitor or other persons shall affix any
placard, banner or other advertisement to any
part of the site including the perimeter
fencing, car parks or internal walls of any
building or other structure except on the stand
for which they have paid, without prior
permission being given by the Association.
Exhibitors may only distribute literature or
other promotional items within the perimeter of
their stand.
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