| 1.
APPLICATIONS FOR TRADE STAND SITES (Commercial
or charity)
(a) All applications for trade stand sites must
be made by completing an application form which
must be signed by the Exhibitor; such a signature
being an acceptance of the Regatta’s Regulations.
(b) No site will be reserved until the Regatta
has received the completed application form
and full payment.
(c) The Regatta reserves the right to refuse
any application. Furthermore, the Regatta also
reserves the right to cancel any application,
which may have been previously accepted without
any reason being given for such cancellation.
(d) The allocation of sites and the positioning
of trade stands will be entirely at the discretion
of the Regatta although every endeavor will
be made to meet any request by an Exhibitor
regarding the position of his stand. Site locations
will be advised on arrival on site.
(e) We do not offer exclusivity for any product
or service. Accordingly, we do not undertake
to limit the number of stands selling similar
or identical products or service. Furthermore,
we do not guarantee a minimum separation between
stands selling such products or services.
(f) The selling of goods by auction, shouting
or use of loudspeakers is forbidden, as is the
selling of articles likely to cause offence.
2.
RISK ASSESMENT
In accordance with Health and Safety Legislation
all trade stand exhibitors are required to undertake
a risk assessment of their stand. Accordingly,
a risk assessment section is included in the
trade stand application form. Failure to complete
this section of the form will result in the
application being rejected.
3.
INSURANCE
All Exhibiters will be required to provide Public
Liability insurance providing a minimum cover
of £ 2,000,000 to cover all activities
and services associated with their stand.
4.FACILITIES
AVAILABLE
Open Ground Space only is let – exhibitors
are to make their own arrangements for any structures
or equipment required on their stand i.e. marquees,
shell systems, tables chairs etc.
5.
ALLOCATION OF SPACE
(a) The area applied for must include ALL GROUND
NECESSARY FOR THE ERECTION OF GUY ROPES AND
STAYS which under no circumstances will be allowed
to project beyond the Exhibitor's allocated
area.
(b) No Exhibitor shall sub-let any portion of
the space allotted to him.
(c) Any Exhibitor found to have moved his stand
without permission from the Regatta shall be
removed from the site.
(d) Whilst every endeavour will be made to allocate
level ground that is free from obstructions,
the Regatta cannot accept responsibility for
leveling or otherwise making good any ground
space which may be uneven either through natural
or other conditions.
6.
TIMES OF OPENING
Stands are to be open for business from 11.30am
until at least 5pm on each day of the Regatta.
7.
TRAFFIC
No vehicle shall be driven at speeds in excess
of 10 miles per hour anywhere on the site.
Vehicles conveying goods to stands will be admitted
to the site until 10.30am on each morning, thereafter
the Site will be closed until 5.30pm. All vehicles
mist be removed from the site between the hours
of 11.00 am and 5.00pm, and parked in the adjoining
car park.
Vehicles that are not conveying goods to stands
are required to park in the adjoining car park.
8.
CANCELLATION
If for any reason whatsoever a trade stand is
cancelled by an Exhibitor this will result in
forfeit of the total amount of fees paid, moreover,
the Regatta reserves the right in all such instances
to re-let the space. The Regatta reserves the
sole right of decision to postpone, cancel,
abandon or curtail the Show. Where such decision
arises from directive, happenings or circumstances
outside the control of the Regatta, it shall
not create liability to claim for loss or damage,
nor for the refund of any fees or charges paid.
9.
MUSICAL OR OTHER LIVE ENTERTAINMENT
Any Exhibitor wishing to use musical or live
entertainment, such as a Band, as part of their
stand are to seek the Regatta’s written
permission at the time of application. No Exhibitor
shall be permitted to use audio equipment including
disco music as a sales aid or attraction without
the written permission of the Regatta.
10.
PREPARATION AND DISMANTLING
(a) Any damage to the ground on which a trade
stand is sited must be reinstated within 7 days
of the Show. Failure to undertake such reinstatement
will result in the Regatta arranging for the
necessary work to be carried out and recharging
the cost to the Exhibitor.
(b) Exhibitors are required to clear litter
from their stands and the portions of the Avenues
immediately adjacent to their stands each evening.
11.
SECURITY
All exhibits or articles remain on the site
at the sole risk of exhibitor; the Regatta will
not be responsible for any loss or damage to
equipment whilst on the site.
12.
CATERING
Exhibitors may supply refreshments free of charge
to their customers. However, under no circumstances
will they or anyone else on their stand be permitted
to sell or receive money for refreshments.
13.
SALE OF ALCOHOL
The sale of alcohol is strictly prohibited.
14.
GENERATORS
The Regatta allows generators to be used providing
they are moderately sized and do not reach a
noise level whereby they become a nuisance to
adjacent Exhibitors. The Regatta will stop the
use of any such equipment if, in their opinion,
it is causing a nuisance to others or is in
a dangerous condition. Moreover, such equipment
must be sited within the area of the Exhibitor's
stand and must comply with Health and Safety
Regulations.
15.
DISCLAIMER OF LIABILITY
The Regatta, its Officers and Servants will
not be responsible to any person whatsoever
whilst upon, entering on, or leaving the site
for any damage or loss, howsoever caused, to
the property of such persons; or for any injury
fatal or otherwise to any such person. The Regatta,
its Officers and Servants shall not be responsible
for any damage or loss, howsoever caused, to
any Exhibitor or his employee, or to any article
or property brought on to the site whilst upon
entering on, or leaving or being carried into,
on or out of the site. The Exhibitor shall be
solely responsible for any loss, injury or damage
that may be done to or occasioned by, or arising
from any article or property exhibited or brought
on to the site by him/her and he/she shall indemnify
and hold harmless the Regatta from all action,
suits, expenses and claims on account of or
in respect of any such damage, or injury which
may be so caused or occasioned.
16.
ADVERTISEMENTS
No exhibitor or other persons shall affix any
placard, banner or other advertisement to any
part of the site including the perimeter fencing
and car parks, except on the stand for which
he has paid. Furthermore, Exhibitors may only
distribute literature, or other promotional
items within the perimeter of their stand and
must not attach any item or placard to the internal
walls of any building. |
